Forms
- Advising Form - feel free to complete this form and bring to your meeting with your advisor (or email to him/her prior to your meeting)
- Graduation Checklist
- Graduate Program Pre-application Form
- Job Request Form - new form used to post student hourly job announcements on-line. Complete and return to Waqas Rana
- School of Engineering Current Graduate Student Resources
- School of Engineering Forms - Course Substitution Petition, Pre-requisite Waiver Form, Transfer Contract, Change of Engr. Major/ Declaration of Concentration Form, etc.
- University Forms
- EVERYONE: W-9 Form (or W-8BEN if international) - For all first-time travel or first-time reimbursements (visitors, suppliers/vendors, students, faculty, staff) – email to SSC.
- Direct Deposit Form: For first-time enrollment for reimbursements only (not Payroll) – email to SSC.
- REIMBURSEMENTS:
- Research-Grant Funds (Fund 9xx):
- Expense Reimbursement, Out-of-Pocket Form: For all KU employees (including GRAs, GTAs, and student assistants) to be reimbursed for personally-paid expenses except for travel – email with itemized receipts to your AMS contact.
- Non-grant funds (department, start-up, any non-research fund):
- Employee Reimbursement Form: For all KU employees (including GRAs, GTAs, and student assistants) to be reimbursed for personally-paid expenses except for travel – email with itemized receipts to CEAE Accountant.
- Travel Reimbursement Form for Visitors and Other Non-employees: For all non-KU personnel (visitors, guest speakers, or job candidates) – email with itemized receipts to CEAE Accountant with itemized receipts.
- Research-Grant Funds (Fund 9xx):
- PURCHASES:
- Purchase Order Form and/or Payments – email to CEAE Accountant.
- P-Card: For all purchases, obtain fund authorization beforehand.
- A Travel Request must be logged before purchasing for travel arrangements.
- Schedule appointment with CEAE Accountant to check-out P-Card or to pay virtually using Skype for Business, Zoom, or MSTeams meeting screen-share.
- All itemized receipts must be promptly provided to CEAE Accountant.
- TRAVEL:
- Before Travel: For travel outside the State of Kansas, all KU personnel (employees and students) are required to have a Travel Request submitted.
- Faculty should obtain travel approval beforehand – email to Dept. Chair
- SSC Travel Request Form: SSC will contact you with next steps in the process.
- Your Shared Service Center is Eaton SSC.
- Your Department is Civil, Environmental, & Architectural Engineering (CEAE).
- Select the category or categories for Travel Funded By and provide the funding information (cost-center, fund, CF1, project #, etc.)
- In “Additional Funding Information” field, please enter additional sources of funds available (GEA, DSRF, dept. funds, etc.).
- After Travel: Review Travel Reimbursement Checklist.
- Travel Miscellaneous Expense Form-Faculty (post travel) – email with itemized receipts SSC.
- Before Travel: For travel outside the State of Kansas, all KU personnel (employees and students) are required to have a Travel Request submitted.
- STUDENT GROUPS: Obtain fund authorization beforehand.
- Before Travel
- After Travel
- Travel Miscellaneous Expense Form-Student (post travel) – email with itemized receipts SSC.
- Student Organization Funding: Application for Dept. funds in addition to FAC funds – email to CEAE Accountant.
- Helpful Resources
- Academic Catalog
- BlackBoard
- Engineering Student Council
- Fundamentals of Engineering (F.E.) Exam
- Human Resources and Equal Opportunity
- IT Customer Service Center - general technical support
- myKU Portal - update contact info, change password, etc.
- Non-Traditional Student Services
- Policy Library
