EVERYONE: W-9 Form (or W-8BEN if international) - For all first-time travel or first-time reimbursements (visitors, suppliers/vendors, students, faculty, staff) – email to SSC.
Purchase Order Form and/or Payments – email to CEAE Accountant.
P-Card: For all purchases, obtain fund authorization beforehand.
A Travel Request must be logged before purchasing for travel arrangements.
Schedule appointment with
CEAE Accountant to check-out P-Card or to pay virtually using Skype for Business, Zoom, or MSTeams meeting screen-share. All itemized receipts must be promptly provided to
Before Travel: For travel outside the State of Kansas, all KU personnel (employees and students) are required to have a Travel Request submitted.
Faculty should obtain travel approval beforehand – email to
SSC Travel Request Form: SSC will contact you with next steps in the process.
Your Shared Service Center is
Eaton SSC. Your Department is
Civil, Environmental, & Architectural Engineering (CEAE). Select the category or categories for Travel Funded By and provide the funding information (cost-center, fund, CF1, project #, etc.)
In “Additional Funding Information” field, please enter additional sources of funds available (GEA, DSRF, dept. funds, etc.).
After Travel: Review Travel Reimbursement Checklist.
STUDENT GROUPS: Obtain fund authorization beforehand.